A youth exchange between Bavaria and Poland needs joint learning goals, clear partner responsibilities and a realistic budget. InKontakt e.V. in Leipheim develops creative educational projects with international partners. This guide helps you prepare while leaving formal eligibility and funding decisions to the competent organisations.
Who can help?
The German-Polish Youth Office (DPJW/PNWM) supports eligible bilateral exchanges. In Bavaria, the Bayerischer Jugendring (BJR) provides guidance on funding routes and responsibilities, including school and non-formal exchanges. The relevant funding bodies decide on eligibility and grants.
Official resources; always verify current rules before applying.
BJR · Learn more ↗What makes a strong proposal?
Genuine encounter
Young people from both countries meet, collaborate and discover daily life and perspectives together.
Joint preparation
Both partners agree goals, methods, supervision and responsibilities, involving young people wherever possible.
Transparent costs
Calculate accommodation, meals, travel, programme and facilitator costs according to the scheme's rules.
Apply before the project
Check deadlines and send applications early; the BJR recommends sufficient lead time for a secure funding decision.
Application checklist
Identify the correct scheme
Is this a school exchange, a non-formal youth encounter or specialist training?
Agree partner information
Confirm organisations, contact persons, participants and responsibilities.
Describe objectives and activities
Show how the two groups will work and learn together.
Build a realistic budget
Clarify travel, accommodation, workshops, own contributions and other sources.
Prepare the OASE application
DPJW applications use OASE; check current forms and competent offices.
Document implementation
Keep participation records, receipts and permissions for published media.
A practical facilitation tip
Plan activities that connect participants across languages: language animation, cooperative challenges, theatre, music or media workshops. A shared outcome usually demonstrates more genuine interaction than parallel presentations.
Browse training ↗Frequently asked questions
Can the exchange take place in Leipheim?
Yes. A suitable project can take place in Bavaria, including Leipheim, subject to the relevant programme criteria.
Are all online training events funded?
No. Training programmes have separate eligibility conditions, and InKontakt only shares selected third-party opportunities.
Can grants be combined?
That depends on each scheme. Check double-funding restrictions and discuss the proposed financing with the funding bodies first.
Trusted resources
Official resources; always verify current rules before applying.
- Bayerischer Jugendring · Jugendaustausch ↗
- BJR · Förderung deutsch-polnischer Jugend- und Schüleraustausch ↗
- Deutsch-Polnisches Jugendwerk (DPJW / PNWM) ↗
For general orientation only. Always check current conditions, deadlines and responsible bodies with the funders.
International youth work in Bavaria
From Leipheim across Europe: practical guidance for creative, participatory youth exchanges with Poland and international partners.